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e-Government Implementation Rules
e-Government Implementation Rules
Kingdom of Saudi Arabia
Council of Ministers Resolution no. ( 40 ) dated (27/3/2006 )
UNOFFICIAL TRANSLATION
The Government Information and Data:
- Government information and data are considered a national treasure that should
be nourished by all government entities.
- Government entities shall classify their information and data according to
unified guidelines of specifications and levels set by the e- Government Program(
referred to hereinafter as the Program ).
- Each government entity shall keep its documents in electronic form.
- Government entities shall avoid duplication and repetition in their data
bases , and the Program shall coordinate with other government entities to ensure
the integrity of information and data , in a way that one entity becomes the sole
responsible party for maintaining and keeping information and data of the same type
according to the entity's specialization, so as to guarantee non -occurrence of
repetition and duplication, discrepancy in the information and data, and multiplicity
of their sources - provided that a back-up version shall be available for each data
base.
- Each government entity shall manage its own data bases and make the shared
data electronically available to other user government entities to enable data integration
amongst them and to facilitate electronic provision of the government services pursuant
to the requirements specified by the Program.
- For accuracy purposes, government entities shall set forth and follow specific
and clear mechanisms for updating the information recorded in their data bases.
- Each government entity shall electronically rely on the data and information
available with relevant entities and minimize the data and information required
to be provided in the government entity's applications and forms. No information
or data shall be requested from the applicants except for cases where such a request
is necessary, and for the purpose of fulfilling the delivery of service to the user.
- All government entities shall instruct all their staff to comply with the
confidentiality and privacy protection criteria. Information and data relevant to
the government service applicants shall be reviewed only by the authorized persons.
Government authorities shall take all necessary actions to guarantee this right
for the service user/beneficiary.
Government Works and Services:
- Each government entity shall list and identify the services it offers, their
requirements, and create the approved electronic forms for this purpose pursuant
to
the guiding methodology proposed by the Program
for such a purpose.
- Each government entity shall clearly and accurately document the administrative
works and procedures for its services and business processes according to the guiding methodology
proposed by the Program for such purposes.
- Each government entity shall re-design and introduce improvements on an
ongoing basis of its administrative works, processes, procedures and providing the
services electronically, in order to meet the e-government transactions requirements
pursuant to
the guiding methodology prepared by the Program for such a purpose.
e-Government Applications:
- All government entities shall rely on telecommunications and information
technology applications in performing all their internal work activities and their
offered services such as using the electronic records specified in
the executive plan for implementing the e- government interoperability applications
as prepared by the Program.
- Each government entity shall use e-mail and e- communication media in performing
its activities.
- Each government entity shall minimize reliance on traditional methods in
providing government services as per the conditions and phases of implementing the
e-government applications therein.
- Each government entity shall provide detailed information on the types and
locations of its offered services as well as the procedures followed to obtain these
services. It shall also provide the necessary electronic forms to obtain the above-mentioned
services, display its regulations and executive by-laws, and publish them on its
website or on other appropriate electronic access channels pursuant to
the guiding criteria prepared by the Program
for this purpose.
- Each Government entity shall set a detailed plan for transformation and
implementation of e - Government interoperability applications within a specified
time frame in coordination with the Program.
For more information...
- Each Government entity shall form an internal committee to deal with issues
related to e - government interoperability applications. This committee, which reports
to the head of that government entity, shall comprise the manager of each division
involved in the e - government interoperability, the head of Information Technology
(IT), and the head of Administrative Development. The main function of this committee
is to supervise and follow - up the implementation of the e - government plan, as
well as to coordinate in this regards with the Program.
For more information...
- In collaboration with other government entities, the Program shall set an
e - government interoperability framework and update
it on a regular basis, to include the technical specifications and policies that
facilitate exchanging the information and data between government entities in a
manner that government entities shall comply with the specifications and polices
in respect of their e - government interoperability and Information Technology projects.
- The Program shall establish the
National Portal for e - government services to facilitate access to government
information and obtain government services.
-
A - Each natural or legal person shall have a standard Identification (I.D.) code
to access all the data systems in a manner that such an I.D code meets the requirements
of all the parties involved in the e - business and e - government interoperability
applications. The Program shall assume coordination with the concerned government
entities ( as per area of responsibility ) to identify the nature and specification
of such codes.
B - Each government service shall have a standard I.D code to meet the e - government
interoperability applications requirements, pursuant to the criteria as set by the
Program.
- Each government entity shall protect its data and information systems according to relevant international criteria and as per the guiding criteria prepared by the Program for this purpose. for such purposes.
General Clauses:
- Each government entity shall measure - on semi annual basis - the degree
of transformation to e - government, according to the indicators set by the Program
and that these indicators shall be included in the entity's annual report, while
a copy of the same is sent to the Program.
- A semi annual general report - prepared by the Program - shall be submitted
to the (Custodian of the Two Holy Mosques), to show the extent of the government
entity transformation to the e - government environment, based on the indicators
(as referred to in clause "22") therein.
- The Program shall issue all the instructions that it deems necessary to
government entities, in compliance with the clauses and objectives of these Rules,
taking into consideration the relevant regulations and by - laws.
- These Rules shall apply in conformity with the established laws and regulations
and without prejudice thereto.
Copy of e-Government Implementation
Rules
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